Get started! A guide for organisations
You’ve created a Pluvo academy: check. Now it’s time to start filling your academy — but where do you begin? Although every organisation uses Pluvo in its own way, this article provides a general step-by-step plan for filling your academy. Use it as a guideline, but feel free to deviate from it if certain steps don’t apply to your organisation.
This helpdesk article consists of the following chapters:
- Customise your academy with your own branding
- Create a learning journey and fill it with course modules
- Create a meeting
- Link a learning journey to the meeting
- Skills management
- Add a test user
- Add the test account to the learning journey & meeting
- Everything is ready! Check your reports!
- Or take a look at skills management
1. Customise your academy with your own branding
Logged in — now what?: You’ve just logged in to Pluvo; you’ve selected your preferred language, perhaps chosen your own academy logo and header, and picked a colour that best matches your academy. You’ll then see the following view:
In addition to the two quick options for setting up your academy’s look and feel that appear right after logging in, the Pluvo platform offers a wide range of options to fully transform your Pluvo environment into your own academy! But how do you do that?
Step 1: open the admin panel
When you’re on the above screen, click the gear icon in the top right corner:
Step 2: open branding settings
The Pluvo admin menu will open. From the admin panel, click ‘Branding’ under the Settings section.
Step 3: adjust your branding
The branding menu will open. This is where you can completely customise your academy’s look and feel. Click on ‘More settings’ to view all available options. You can adjust everything to your liking — from the logo and font to a custom login page and even additional menu buttons.
2. Create a learning journey and fill it with course modules
Great! Your academy now reflects your organisation’s branding, with your logos, font, and colour scheme. It’s time to fill it with content. We’ll do this by creating a learning journey and filling it with course modules.
A learning journey is the collection of your learning materials (including course modules) to which you add a group of participants. A course module is essentially the classic e-learning format — as a learner, you go through content such as videos, texts, and audio recordings, and complete quiz questions.
But how do you create a learning journey and fill it with course modules? Follow these steps:
Step 1: create a learning journey
From the Pluvo start screen, click the large ‘+ New’ button. A menu will appear — click ‘Learning journey’.
Step 2: fill in basic settings
A new window will open. In this window, you’ll complete the basic settings for your learning journey, including (but not limited to):
- Give it a name: for example, if it’s an onboarding programme for mechanics, call it “Onboarding Mechanics”.
- Add a suitable image: choose one of Pluvo’s standard images or upload your own.
- Set availability dates for participants (click More settings > Access).
- Check the Social tab to decide whether participants can see each other. Disable this if you want to hide the participant list.
When you’re done, click ‘Create learning journey’ in the bottom left corner. You can always edit these settings later.
Your learning journey is now created! You should see the following view:
Step 3: create a course module
Now let’s fill the learning journey with your content. First, we’ll add a course module. Click on the left panel where it says ‘Course module’.
A new window will open (see image). Click the button ‘Create course module’.
Step 4: choose a template or an empty module
After clicking “Create course module”, a new window will appear (see below):
Here, you can choose to build your own course module from scratch or start from one of our templates*.
In this helpdesk article, we’ll use a template. To do so, select one of the available templates that seems most useful for your learning journey and click on it.
*Template: A template is a ready-made e-learning created by Pluvo that you can easily adapt to your needs.
Step 5: customise the course module
For this article, we’ll use the “Onboarding” template. You can now fully edit it as you like.
- Start by applying your own branding within the course module. See this helpdesk article for details: Branding in course modules.
- Once you’ve done that, it’s time to add lessons to your course module. See this article: Add lessons.
Finally, fill your lessons with the content you want participants to learn. For all content types and how to add them, see: Add content.
Step 6: publish the course module
Once you’ve customised the module’s content and design, it’s time to publish it. Publishing ensures participants see the most recent version.
Click ‘Publish’ in the top right corner of the authoring tool, optionally add an internal note, then click ‘Publish draft’. Publishing doesn’t make your module visible to learners yet — you’ll first need to link participants to the learning journey or add the module to the offers (more on that later).
Step 7: link the course module to the learning journey
Once published, click the ‘X’ next to the publish button. You’ll be taken to a screen where you must click ‘Save’ to confirm linking the course module to the learning journey.
Step 8: add a certificate
After completing one or more course modules, you can automatically issue a certificate within the learning journey. This is both rewarding for participants and useful for tracking completion — especially for mandatory trainings.
If you haven’t created a certificate yet, see this article: Create a certificate.
To add a certificate to your learning journey:
- Click the plus sign at the bottom of the page to create a module group.
- Name the module group, e.g. “Certificate”.
- Under Condition, choose “Completion of course module” so that the certificate is issued only after the module is completed.
- Select the course module you added earlier. Optionally, set a required score and specify when the certificate should be issued (keep “Status open” at 0 hours if it should be issued immediately after completion).
- Click ‘Add module’ in your new module group and select ‘Certificate’.
- Choose the certificate you created and click Save.
Now, when a participant completes the course module, the certificate will be automatically issued. Participants can download it from the learning journey and will also receive it via email (unless you’ve changed the default settings).
3. Create meetings
Congratulations! You’ve created your first learning journey and filled it with a course module — your first e-learning programme is ready.
But with Pluvo, you can do more than online learning. You can also manage in-person meetings or live sessions via platforms such as Teams or Zoom. Pluvo’s registration pages help you track all sign-ups, regardless of the session format.
How do you create a registration page?
Follow these steps:
Step 1: create a registration page
Click + New and select Meeting.
Step 2: fill in specifications
After clicking “Meeting”, a window appears on the right side of your screen. Here, you can enter all meeting details — such as the dates, whether it’s online or on-site, who is organising it, and more. For all options, see this article: Organise a meeting.
Fill in the fields you want for now, but don’t save yet! We’ll first link the learning journey you created in Step 2 to this meeting.
4. Link a learning journey to the meeting
A learning journey can stand alone, or you can link it to a meeting as pre-work, additional learning, or reference material. This way, participants can easily access relevant learning content.
Linking a learning journey to a meeting in Pluvo is simple. Follow these steps:
Step 1: open the ‘Learning journey’ window
In the same window as shown above, click ‘More settings’, scroll down to ‘Learning journey’, and click the plus sign next to “Add learning journey”.
Step 2: select and add the learning journey
A new window opens showing your existing learning journeys. You likely have just one — the one created earlier in Step 2.
Select it and click the large ‘Add 1 learning journey’ button at the bottom.
Step 3: save the meeting
Finally, click Save. The meeting with its linked learning journey is now available in your Pluvo environment!
5. Skills management
By completing learning interventions such as learning journeys or attending meetings, participants can obtain certificates. Handy, as these certificates can indicate whether someone has completed their mandatory training and is therefore competent. Pluvo’s skills management helps with this. With Pluvo’s skills management, you can see at a glance:
- Who possesses which skills.
- Which skills still need to be developed.
- Whether there are gaps within the team or organisation.
- Which certificates are about to expire.
In this section, we will look at setting up skills management.
!NOTE!: Since skills management is based on certificates, it is important that you have created a certificate. See step 8 of “Creating a learning journey and adding course modules”.
Here’s how to set up skills management step by step:
Step 1: Open the administration
Click, for example from the homepage, on the gear icon at the top right to open the administration.
Step 2: Open skills management
From the Pluvo administration, under settings, click on “Skills”.
Step 3: Create a new skill
A new page opens. Click on “+ New skill” at the top right to add a new skill. A new window will appear.
Step 4: Specify the skill
In the new window, give the skill a title, add an appropriate image, and link the required certificate that indicates an employee possesses the skill (this can be multiple certificates. Only once the employee has obtained all required certificates do they ‘possess’ the skill).
To add the certificate, click on “Required certificates” in the window, then select the relevant certificate.
Step 5: Create the skill
After linking the certificate and filling in the other fields, save the skill by clicking the “Create skill” button.
In step 9 of this article, we will show you how to check which skills your employees possess.
6. Add a test user
Now that you have added some key elements to the platform, it’s time to add actual users. In this case, we will add a test user.
Step 1: Open the administration
When you are on the screen above, click the gear icon at the top right:
Step 2: Open user management
To create a user, click on “Users” in the administration menu. User management will open; click on “+ New user”.
Step 3: Add the new user
After clicking “+ New user”, a new window will open. Enter the details of the test user. For more information about full user management, read the article Adding users.
Tip!: Use your own email address for now. You will receive a login link giving the new account access to the academy. You could use your personal email, or a test address like yourname+test@company.com (e.g., hayo+test@pluvo.com).
7. Add the test account to the learning journey & meeting
Now it’s time to assign participants to the learning journey and meeting you created. We do this by adding the test user to both. This is straightforward:
Step 1: Open the offers
From the main screen, click the mortarboard icon at the top right:
Step 2: Open the meeting
In the offers screen, go to “Meetings” and click on the meeting created in steps 3 and 4.
Step 3: Add the test account as a participant
In the window that opens, click the plus sign next to “Registrations”. A new screen will appear. Check the test user and click the button labelled “Add 1 user”.
8. Everything is ready! Check the reports!
The main setup steps for the platform are now complete. It’s time to see how participants are performing by exploring Pluvo’s reporting functions. Let’s start with the progress report:
Step 1: Open the administration
When you are on the screen above, click the gear icon at the top right:
Step 2: Open reports
Click on “Reporting” in the administration menu.
Step 3: Check participant progress
In the report function that opens, you can immediately see the progress of your participants across the different learning components. Since we added a test participant today, created a meeting, a learning journey, and a course module, we can now view the test participant’s progress:
9. Or check skills management
Today, you also created a certificate and linked a relevant skill to it. But how do you know who has actually achieved this skill? You can see this in the skills matrix: an overview showing at a glance which participants have acquired which skills.
Open the skills matrix as follows:
Step 1: Open the administration
From the main screen, click the gear icon at the top right:
Step 2: Open the skills matrix
The Pluvo administration menu opens. Under users, click on “Skills Matrix”.
Step 3: Check skills
The skills matrix opens. Here you can see for each participant whether they possess a skill. As shown in the matrix, the skill we created in step 6 is displayed with a grey circle next to it. This circle turns green when a participant has obtained the linked certificate. The circles can display different statuses. For a legend and tour of the skills management function, see the following page: Skills Management.
You have now completed this step-by-step guide! You are now familiar with the main functions of Pluvo. Of course, it’s beyond the scope of this article to cover everything Pluvo can do. Additional steps can include filling the library with reference material and extra enrichment. For this, we refer you to the dedicated articles in the helpdesk.
Updated on: 10/11/2025
Thank you!