Articles on: Additional Modules

Creating meetings

From the Team subscription onward, you can create registration pages for your physical and online meetings with Pluvo. This way, you can easily combine your online training with live sessions.

How to create a registration page?

On the homepage of your academy, you will find a +New button in the upper right corner. Click on it and choose Meeting.

A window will immediately appear, allowing you to create your meeting.

If you are creating a physical meeting on location and the location is used for physical meetings multiple times, it's helpful to add the location to your academy first so that you can easily select it. Go to Management > Settings > Locations and fill in the fields.

Step 1: Give a title to your meeting and add a description so that potential participants know what to expect from your meeting. Don't forget to add an image that will appear in the overview of all meetings (ideal size 400px x 150px).

Step 2: Now you can add the date and location of your meeting.

For a physical event: You should have already created your location via Management > Settings > Locations, so you can simply select it from the dropdown list. By choosing from this list, a map can be shown to participants later, making it easy for them to plan their trip. You can also make your meeting hybrid by providing both a webinar link and a location. If people cannot attend in person, they can still join online.

For an online meeting: Is your meeting entirely online? Leave the location empty and add a webinar link.

From the Company subscription onward, you can automatically generate Teams links and link them to your calendar. It is even possible to check if training or meeting locations are available when organizing a classroom training. Want to make this connection? Contact us!

Step 3: Optionally, add another date if you want participants to register for a series of dates. A participant will automatically sign up for all dates you create. If you don't want that, create a completely new meeting page for the other date.

Step 4: If your meeting can already be visible to participants, keep the publish option checked. Save, and your meeting is created and visible to participants!

These are the basic settings. You probably noticed that you can click on 'more settings' to open a range of additional options.

More settings

Categories: Here, you will find extra fields that you created via Management > Settings > Categories. Read more about the usefulness of categories here.

Access: Here, you can set whether everyone can register or if only certain groups have access to your offering. In our article about the offering, of which meeting pages are a part, we further explain this.

Trainer: Here, you set a trainer who is shown to the participants of the meeting. This way, participants can easily contact them with any questions. Note: You can only add users who have the general role of 'trainer' in their profile.

Registration options: Add a description for registered participants. This text replaces the description for potential participants. Additionally, add a maximum number of participants and indicate until when participants can register. You will also find the following sliders:

Approval required for access: Check this if potential participants can only be registered after approval from the trainer.

Show participant list to participants: Check this if participants are allowed to see who else has registered.

Waiting list: If you have set a maximum number of participants, participants can be put on the waiting list if the meeting is already full. If someone then unsubscribes, the participant on the waiting list is automatically registered.

Certificate: Choose a certificate that is awarded upon successful completion of the meeting. The points you can earn with this certificate will be displayed in the header of this meeting. Read more about awarding certificates in this article.

Learning Journeys: Here, you can link a learning journey to a registration and give participants access to the course materials after registration. If you don't want to link a learning journey, leave this field empty.

Course modules: After registration, participants automatically get access to the course module(s) you select here.

Meeting filtering

Do you have a lot of meetings? Then it can be handy to filter them. For example, to see which meetings are full, or which ones have no registrations yet. Or to only see the meetings where you are a trainer. Go to your meetings page and open it in list view.

Then you can use the filters.

Viewing registrations

In the detail page of your meetings, you can see who has registered. If you want a more comprehensive view of all registrations across all meetings, you can go to the registrations page via management > users > registrations. Note that you can filter the registration list based on user categories.

Want to know more?

Meetings are part of the offering. In our article about offers, you can read more about the email notifications sent to trainers and participants, for example.

Updated on: 05/04/2024

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